How to Review Tracked Changes in Word
If you choose not to use the file with all the tracked changes already accepted, you need to review the file with the tracked changes. It's a bit cumbersome, but here's how:
- To make sure that all of the edits and Track Changes are showing, go to the Review menu and select Markup.
- To ensure that the Reviewing Toolbar is showing, go back to the View menu and select Toolbars. Select Reviewing from the drop-down menu.
- Place the cursor at the beginning of the document.
- On the Reviewing Toolbar, press the icon button of the arrow that points to the right. This will take you to the editor's first correction.
- After reviewing the editor's correction, decide whether you would like to accept or reject the change.
- If you agree with the editorial suggestion, you may accept the change by pressing the icon button of the blue checkmark on the Reviewing Toolbar.
- If you disagree with the editorial suggestion, you may reject the change by pressing the icon button of the red X on the Reviewing Toolbar.
- Sometimes you will advance to a Comment rather than one of the Track Changes. Comments can be distinguished because they appear as highlighted text in the document and usually pose a question to the author from the editor. After addressing the editor's query, either by answering the question or appropriately amending the text, you should delete the Comment by rejecting it as a tracked change. You can do this by pressing the icon button with a red X on the Reviewing Toolbar.